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Job Posted: 06/02/2015

Job Title: Executive and Program Assistant

Location: New York, NY

 

EXECUTIVE AND PROGRAM ASSISTANT
JOB DESCRIPTION

 

AVODAH Overview
AVODAH develops and engages a network of Jewish leaders working within the Jewish community and beyond to promote social justice and fight domestic poverty.  We achieve this through the implementation of our three key programs: the Jewish Service Corps, the AVODAH Fellowship and our alumni network.

Position Overview
AVODAH has an exciting opportunity for a motivated, thoughtful and highly organized individual to support the Executive Director and our NYC programs in the administration of all daily activities.  The position provides an opportunity to work closely with the Executive Director, playing a key role in supporting all of AVODAH’s central functions, including communications, strategy, fundraising, education and program development, as well as supporting the logistical needs of the NYC Service Corps and Fellowship.  

The Executive Assistant is an integral member of both the NYC AVODAH office and the national AVODAH team.  This is an excellent position for an outgoing individual who thrives in an exciting and fast-paced non-profit environment and who excels at proactively managing the details to ensure that things run smoothly across an organization.   The Executive Assistant is supervised by the Executive Director and serves as part of a passionate, collegial, dynamic national team.

DUTIES TO INCLUDE:

Executive Director Support:

  • Proactively and consistently maintain accurate calendar and appointment schedule for Executive Director, both following up on meeting requests and anticipating what meetings should be scheduled.

  • Receive and screen calls to the Executive Director, and ensure follow-up with requests.

  • Prepare draft correspondence with donors, colleagues, organization and community leaders.

  • Manage and prioritize Executive Director’s email on a daily basis.

  • Support Executive Director in preparing for and debriefing meetings, including conducting prospect research, putting together donor/information packets and recording notes in Salesforce.

  • Manage Board-related scheduling, communications, and record-keeping for Executive Director, including Board meeting logistics.

  • Manage logistics related to the full AVODAH staff including any documents or calendars pertaining to all staff, use of conference rooms in NYC office and convenings of staff for conference calls and retreats.

  • Support Executive Director in other administrative and logistical needs, including coordinating travel, note-taking for meetings, preparing mailings, etc.

  • Prepare and log incoming checks for deposits.  

  • Working on special projects for the Executive Director as assigned.


NYC Program and Office Support:

  • Provide basic logistical support for the NYC Service Corps and fellowship, including arranging locations, transportation, food and supplies.

  • Manage service corps participants’ involvement in AmeriCorps.

  • Provide assistance to NYC Program Director in matters relating to housing.

  • Maintain job placement documentation and correspondence for Service Corps.

  • Manage day-to-day operations of the NYC office, including processing mail, ordering office supplies, liaising with vendors, etc.

  • All other duties as requested.


QUALIFICATIONS:

  • Impeccable standards with meticulous attention to detail

  • Excellent writing skills and the ability to write quickly

  • Ability to work independently as well as collaboratively

  • Ability to exercise independent judgment and discretion

  • Ability to handle a large volume of work from various sources, prioritize and multi-task and proactively communicate about this

  • Excellent interpersonal skills and a high degree of professionalism required

  • Strong commitment to maintaining confidentiality

  • Ability to manage up and influence others

  • At least 2 years of experience as an executive assistant or other similar position, preferably in a non-profit organization

  • Proficiency in Google Documents, Excel and content management/ donor database programs

  • Strong skills in all forms of technology and ability to manage technology needs of NYC site

  • Ability to work occasional evenings and weekends a must

Competitive salary and benefits. Email resume and cover letter,  including availability, to Suzanne Feinspan, Deputy Director, at [email protected] Please include “Executive Assistant” in the subject line.

AVODAH provides equal employment opportunities to all employees and applicants for employment, and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.

No phone calls please. Only qualified applicants will be contacted.

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